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1. What is the mailing address for the Recording Office?

The mailing address for the Recording Office is:
Clerk of the Circuit Court and Comptroller
P.O. Box 9016
Attn: Recording
Stuart, FL 34995

2. How do I calculate recording fees?

The recording fee for any document up to 8 1/2 by 14 inches in size is $10 for the first page and $8.50 for each additional page of the same document (excluding Lis Pendens, for which the recording fees are $5 for the first page and $4 for each subsequent page of the same document). If there are more than four names on the document, each additional name costs $1. The name count for indexing fees includes names or entities that are an aka, fka, dba, power of attorney, attorney in fact, trustee, etc. Original documents will be returned after recording. Please include a self-addressed stamped return envelope or sufficient funds to cover the cost of returning the documents. Normal delivery for returned documents is via First Class Mail.

3. What is the current rate for documentary stamps and/or intangible tax?

Certain documents require State documentary stamp tax. Documents transferring an ownership interest in land (Deed, Agreement/Contract for Deed, Proprietary Lease, etc.) require state documentary stamp tax at a rate of $0.70 per hundred dollars, or fraction thereof, based on the consideration for the transfer. Documents that encumber real property for a sum of money exchanged or owed (Mortgage, Agreement/Contract for Deed, Modification of Mortgage, etc.) require state documentary stamp tax at a rate of $0.35 per hundred dollars, or fraction thereof, and Intangible tax at a rate of $0.20 per hundred dollars based on the amount borrowed.

4. How do I change the name on my deed?

To change the name on a deed, you must record a new deed with Official Records to replace the deed currently on file. You can obtain a blank deed form from an office supply store. The staff in the Recording Department cannot assist you with filling out the form, as it is a legal document.

If you are uncomfortable preparing the deed yourself, we suggest you consult an attorney or title company.

5. What are the recording requirements for deeds?

The requirements for recording instruments affecting real property are found in Florida Statutes Chapter 695.26.

• The name of each person who executed the document must be legibly printed, typed, or stamped beneath the signature.
• The name and address of the person who prepared the document must be legibly printed, typed, or stamped on the document.
• Two witnesses to the grantors signature are required and the witness names must be legibly printed, typed, or stamped beneath their signatures.
• The document must be notarized. The name of the notary public, or other officer authorized to take acknowledgments, whose signature appears on the document must be legibly printed, typed, or stamped beneath the signature.
• A 3 by 3-inch space at the top right-hand corner on the first page is reserved for use by the clerk of court.
• The name and mailing address for each grantee must be legibly printed, typed, or stamped on the document.

6. What are the general recording requirements for other documents?

The general recording requirements for other documents are:

• Documents should be original and notarized with a full notary acknowledgment.
• Documents affecting real property (Deed, Mortgage, Notice of Commencement, etc.) must have the legal description of the property. Documents referencing a previously recorded document (Satisfaction, Release, Assignment, Modification, etc.) must include the Official Record Book and Page number of the original document.
• Please provide a self-addressed stamped envelope so we can return the document to you after it is recorded.
• Please make checks payable to: Clerk of Circuit Court and Comptroller